Important Notes for the Submission of Final (Camera Ready) Papers after Acceptance

Independently to which track you have been submitting to, please follow the guidelines below. Please be aware of the different submission deadlines for different paper categories.

  • Make the needed changes based on the reviewer feedback on your paper
  • Please make sure your paper conforms to the ACM Conference Proceedings format and follow the guidelines carefully
  • We would prefer if you could use our prepared templates, as we commented these, and included the correct fonts [Sample File in Word incl. fonts, 10 MB], and one, where you will need to install the fonts by yourself [Sample File in Word excl. fonts, 60 KB]. You can replace the contents (except the copyright box on page 1) with your text.
  • The preferred method is to install the font on your system, and utilize the sample file in word which excludes the fonts
  • If you decide to utilize the sample file without the fonts, please download the fonts “Linux Biolinum” and “Linux Libertine” [Fonts for OzCHI Paper, 12 MB], and install them on your system. Simply extract the zip file, select all the fonts, right click these, and select install from the menu
  • Guidance for Latex (see section LaTex Authors)
  • PDF showing how your submission should look like
  • You need to check both, your word file and your PDF for the correct font! It is very likely that you will be using the wrong fonts in your paper! Especially if you are a Word user, please make sure that you habe been using the correct ones. If the font does not appear in the PDF, you did not embed the fonts when creating the PDF – please follow this guide [here]
  • Each paper contains a copyright statement in a box on the first page of the paper, the bottom left. Please leave the box as is until ACM sends you the correct copyright information (see below). The box starts with “Permissions to make digital or hard copies of parts…..”If you should wish to article title footnotes or author footnotes, you can already add these at this stage, however, just leave the text of the box under it intact
  • Please leave also leave the information on the first page of the paper, starting with “ACM Reference format” intact, and change it only after you submitted the copyright form
  • When creating the final PDF, you MUST embed the fonts. A guide how to do this in Word, Acrobat, and Framemaker can be found [here]
  • Prepare two files to be submitted to Easychair:
    • The final paper in PDF format
    • A .zip file, which includes the final version of your paper in an editable format. Also zip your original Word file and upload it. We know that if you use Word, you will upload only one file, but Latex users have multiple files. Thus, please zip your Word file as well
  • Submit your paper at Easychair
  • Within a few weeks after the final version submission, you will be contacted by ACM to submit a copyright form for your paper. Please make sure that you set your email SPAM settings to allow emails from “rightsreview@acm.org”. You can choose a suitable copyright policy for your paper at this stage
  • Once you have made the copyright agreement with ACM, they will provide the copyright statement to be copied to the copyright box on the first bottom left corner of your paper

Paper deadlines for camera ready papers are as follows:

  • Long Papers: 20th September 2019

In a Nutshell for the Experienced Ones…

A more detailed description of all the different submission categories can be found below. For the experienced ones, all in a nutshell:


All Grindy Details Included

Long Papers

Long Papers can be either submitted as Regular Long Paper, or as a Conceptual Long Paper. Please indicate the category you wish to submit to when you are submitting your papers.

Regular Long Papers

Long research papers should present original research and mature work in the field of Human-Computer Interaction (HCI). These papers may describe investigations of user needs or contexts of use, lab-based evaluations or field deployments of prototypes, or other empirical investigations examining the relationship between people and technology.

Conceptual Long Papers

This year we are also inviting long conceptual papers. These papers are grounded in the scholarly literature but, rather than reporting on mature research, they describe new ideas or questions and/or provide reflections on methodological or theoretical challenges the authors have faced. These papers are intended to make a scholarly contribution to the field and to provoke discussion in the OzCHI community.

Submitting Conceptual/Regular Long Papers

  • Long papers should be anonymised and be a maximum of 10 pages (excluding references)
  • They must be submitted using the ACM Conference Proceedings Template
  • If you submit a Conceptual Long Paper, please make sure, that you mark your paper as ‘Conceptual’ paper in the submission system
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below
  • Final (camera ready papers) upon acceptance are due by the 20th September 2019

Short Papers

Short papers provide the opportunity to describe new work, work that is still in progress that could benefit from discussion with members of the HCI community, or work that reflects a smaller contribution overall. These papers may include experiences of reflective practitioners, preliminary work, work in progress and first drafts of novel concepts and approaches. Short papers will follow the same review process as the long papers.

Submission Guidelines for Short Papers


Conceptual Papers

Conceptual Papers are submitted in a similar fashion as Long Papers.

Submission Guidelines for Conceptual Papers

  • Conceptual papers should be formatted as long papers, should be anonymised, and be a maximum of 10 pages (excluding references)
  • They must be submitted using the ACM Conference Proceedings Template
  • A Conceptual Long Paper _MUST_ be marked as such in the submission system
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below

Demonstrations, Posters, and Work in Progress Papers

What are Demonstrations and Work in Progress papers? – The OzCHI Demonstration track is the hands-on part of the conference for showing your work and engaging with the OzCHI attendees. Your demonstration can take the shape of a live, interactive demo, a lab/corporate exhibition or any combination of these!

A Work in Progress (WiP) submission, reports on recent work that is producing interesting results, but is not yet so well developed to be presented as a short or long paper. Accepted Demo and Work in Progress papers will be included in the conference proceedings and the authors will have the opportunity to discuss their work with the conference delegates during a special Demo and WiP session.

Posters are simply presented during the conference using a billboard or similar. Poster presenters will not need to hold a talk during the conference, but have the possibility to familiarize themselves with other attendees while they present an A0 large poster for one-hours at the conference during a coffee break. However, each poster is also accompanied with a paper, which will be published as part of the conference proceedings.

Submission Guidelines for Demos, Posters, and Work in Progress

  • Demonstration, Posters, and Works in Progress papers should be anonymised and be between 2–4 pages in length (excluding references)
  • They must be submitted using the ACM Conference Proceedings Template
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below

Industry Papers

Industry papers provide the opportunity to describe industry initiatives or new developments that could benefit from discussion with members of the HCI community. They may include experiences of reflective practitioners, preliminary work, work in progress and first drafts of novel concepts and approaches. Industry papers will follow the same review process as short papers, except reviewers will be invited from members of the HCI community with an industry background. We particularly encourage demonstrations (such as prototypes and videos) to be presented.

This year we accept two types of submissions: papers and abstracts in order to offer more flexible pathways for industry members to contribute and attend OzCHI 2019. Both types will present at the conference in the Industry Track with the same amount of time allocated. The difference is whether the accepted contribution will be published in the conference proceedings (short papers only).

We invite original contributions on industry case studies related to Human-Computer Interaction, User Experience, Human Factors, Interaction Design. We also invite contributions in this category that concern process, methods or the state of the professional discipline.

Submissions should include information on:

  • What was the goal of the project
  • Who were the main stakeholders (domain of industry and/or community partners, user groups and other stakeholders)
  • Key information of the project such as length, context, challenges, methods used
  • What was the outcome of the project
  • Conclusions and take home message

Submission Guidelines for Industry Papers

  • Industry papers do not need to be anonymised, and be a maximum of 4 pages in length (excluding references, and eventual appendixes)
  • They must be submitted using the ACM Conference Proceedings Template
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below

Workshop Proposals

Workshop proposals should include:

  • A 150 word abstract which, if your proposal is successful, will be used to advertise your workshop on the OzCHI website.
  • A motivation and justification for the workshop, citing any relevant literature.
  • A description of the participants you would expect for your workshop: what should they hope to get out of your workshop; are they drawn from industry or academia or both?
  • Brief (150 word maximum) bio of each workshop organizer.
  • A workshop schedule with room/layout requirements.

Authors may wish to look at previous successful workshop proposals such as http://www.ozchi.org/2018/call/workshops.html.

More information on Workshop Proposals can be found [HERE].

Submission Guidelines for Workshop Proposals

  • Workshop proposal should be between 2–4 pages in length (excluding references)
  • They must be submitted using the ACM Conference Proceedings Template
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below [here]
  • For more information about workshops, please take a look at the workshop page

Doctoral Consortium

The OzCHI Doctoral Consortium offers PhD students the opportunity to present their research plans, and discuss them with peers and senior researchers in a supportive and constructive environment.

The DC in 2018 is a full-day event held on the 4th December. PhD candidates wishing to attend the consortium should submit a research proposal as detailed below. Acceptance into the DC will be offered based on a review of the submitted proposals. There is no fee to attend the consortium. However you must register for at least one day of the OzCHI conference. One or two of our keynote speakers will act as responders, along with the DC Chairs.

IMPORTANT NOTE! Doctoral Consortium papers will NOT be published as part of the conference proceedings!

Submission Content

Submissions must include a research outline of no more than 2 pages, using the OzCHI proceedings template. This template is in Word format, but initial submissions should be in PDF format. If you are using LaTeX, we unfortunately are not able to provide support for this. However, feel free to submit the final PDFs created from a LaTeX file rather than the original files. After acceptance, authors will be required to upload both, source and PDF files.

With the final submission authors will be required to upload both the source and PDF files.

There is no template for LaTeX. LaTeX users are responsible for formatting their PDF document following the OzCHI Word template. Unfortunately we are unable to provide support for this.

Please include the following in your submission:

  • Working Title
  • Abstract
  • Supervisor(s)
  • Context/Background: What is the research about? What is its scope? Why is it important?
  • Prior Work: What do the experts in this field say about your area of research? What similar work has been conducted?
  • Gap and Research Question: What is the gap in prior work that needs addressing? What research question will your project answer?
  • Research Method: How do you propose to answer your question? Justify your method. How long will each stage take? (include timeline with dates)
  • Current Situation: How far have you progressed? (include summary of data/results if appropriate) What are your key concerns and obstacles at the moment?
  • Bio: Provided a brief biography, including names and affiliation of supervisors, PhD start date and date of expected completion.

Submission Guidelines for Doctoral Consortium Papers

  • Doctoral Consortium submissions should be not anonymized, and of no more than 2 pages (excluding references)
  • They must be submitted using the ACM Conference Proceedings Template
  • For further information concerning the submission system, and links to paper templates, please see section “Submission of your Papers” below

Anonymising Submissions

We ask that authors ensure their anonymity in the papers by following these steps:

  • Be sure not to include author and institutional identities anywhere in the paper, including the title, author, header areas, and acknowledgements.
  • Make sure that identifying information does not appear in the document’s metadata (e.g., the ‘Authors’ field in your word processor’s ‘Save as’ dialogue box).
  • We invite authors to cite their own work in the third person, e.g., ‘As discussed by Name (year),…’ rather than ‘As we discuss in our previous work (Name, year)’. In the References section authors will list their own work as any other reference.
  • We discourage authors from using other forms of anonymization, e.g., citing own work as (Anonymised, year). This enables reviewers to verify that the current submission appropriately acknowledges and builds on previous work.

Submission of Your Initial Papers for Review

Please follow the following steps carefully to create your document, and submitting it to our conference submission system:

When you have drafted your paper, and are ready to submit your paper, please convert it to a PDF file. Initial submissions (submissions sent for review) should be in PDF format. The final submission will differ, and you will be required to upload both, Word/Latex source files and the final PDF.

A special note for LaTeX users: First and most importantly, congratulations that you are submitting your paper in LaTeX – it’s a really great tool! However, ACM’s templates for LaTeX are a bit tricky to use, and you will be responsible for formatting it according the OzCHI Word template. Very sadly we don’t have the time to provide you with support in this (despite we really appreciate that you decided to use this great system!).

Submission System

We utlize Easychair as submission system. It will be available under the following address https://easychair.org/conferences/?conf=ozchi19.

Conference Proceedings and Selection Process

All papers will undergo a double blind review process by an international panel. Reviewers will be able to bid for papers. Papers will be evaluated on the basis of their significance, originality, and clarity of writing. Acceptance decisions will be made by the chairs based on the reviewers’ reports.

At least one author of each accepted paper must register to OzCHI and present the paper at the conference.

Accepted papers will be available in the USB proceedings and will be published in the ACM International Conference Proceedings Series available from the ACM Digital Library.

We are also aiming at publishing a Journal Special Issue or an Edited Book from the very best contributions. However, more information to come at a later stage.